Advanced Administration

Displaying Competition Results

Competition results only display when the following criteria are met:

  1. The competition is marked as "judged". With website judging, each judge must complete their scoring and then there is a checkbox to indicate all awards have been granted. With the ICM program, at least one image must be scored or granted an award.
  2. The date and time of the competition, plus any duration associated with the competition date and time, must have elapsed.
  3. Each competition has a checkbox that can suppress the display of competition results. That option defaults to allowing the display of results.

Competition Image Order

When an image is added to a competition, a unique random number is assigned to the competition entry. This number never changes and is used for sorting images by "random" order. The same number is used on both the website and the ICM program.

During website judging, a judge can drag and drop thumbnails to change their order. This order is preserved in a separate list for each judge. That order is called a "rank". When judging is complete, a composite rank order is computed from the order of images set by all judges. You can sort on this computed rank value, usually to assign awards to the top images.

In the ICM program you can also drag and drop thumbnail images, however that order is not preserved once you leave the judging page. None of the sorting performed on the judging page is preserved.

To sort images for display in the ICM program you set options on the Show Style. There are several options there. The system provided styles illustrate the most common displays, such as displaying winners by award and score, or displaying randomly (using the assigned random number) for critiquing.

Bulk Member Updates

You can perform a "bulk" update of member information efficiently if you export your membership information toe Excel, update your spreadsheet, and re-import the list back into your website.

  1. On the Manage Members page, click "Export Member List".
  2. Scroll to the bottom of the page that displays and click "Export to Excel".
  3. The grid data for your members is exported to Excel. It contains all of your membership data and competition levels.
  4. Update the spreadsheet, changing only the data that needs changing. Do not delete columns.
  5. Save your spreadsheet as "Text (tab delimited)".
  6. On the Manage Members page, use the "Import Member List" button to import your updated information.

Guest Accounts

A guest account has no privileges on your website and does not count toward your Visual Pursuits subscription. Only competing members count against your subscription.

When a membership expires, a person is no longer a member in your organization. Instead, we change their status to "guest". This allows you to search for the member from your Manage Members page if you check the option to display "inactive members".

Administrators have the ability to email to the "guests" group. This is useful if you have an event to announce to past members or if you are trying to recruit old members back into the club.

An account is needed if you want to sign up for any public event from your website. An account is needed to identify the person. This is a "guest" account if they are not a member of your organization.

Judges also have a guest account with the added Judge role. This allows them to login to your website to perform website judging. They would only have permissions to perform judging and are not members.

If you assign roles to a guest account, they would immediately become a full member.

Administrators are not notified when a guest account is created because it has no impact on your organization and grants no privileges. If someone signs up for a public event, the event manager is notified.

ICM Images Missing

The Image Competition Manager (ICM) program synchronizes the full list of competitions and associated data each time you synchronize. It only downloads image files for images within the date range specified on the Synchronize tab.

If you get an image displayed as "The image was not downloaded from the website", it means just that. The competition you specified was not in the date range specified on the Synchronize tab. One other possibility is that the author deleted their image.

You can check the status of image synchronization by selecting a competition and then using the Images tab. Expand the list using the "+" on the left to see rows for the images in the competition. If you scroll to the right, there is a "Message" column. If there was any problem with a missing image, this would report why it is missing.

Placing Images on a Web Page

You can place an image on a page with multiple methods. You can add a link to the image once it is placed on the page.

You can use the editor that is used to compose your page.

  1. At the top of the editor, click the "Insert" tab.
  2. Position your cursor where the image should be placed.
  3. Click "Image Manager" to bring up a dialog page.
  4. Click the "Admin" folder on the left side of the form.
  5. Click "+ Upload" at the top of the form. You will be prompted for the location of an image file to upload.
  6. When the new image selected, click "Insert" at the bottom of the form. This will place a link to the image on your page.
  7. With the image selected, you can click "Set Image Properties" to force the image to a specific size.

You can add an image from the downloads area:

  1. Upload an image using "Administration", "Manage Downloads".
  2. Once uploaded, that page provides a link to the image that can be used to place the image on a page.
  3. Edit the page to be updated.
  4. At the top of the editor, click "Insert".
  5. Position the cursor where you want your image.
  6. Click "Insert Image".
  7. In the "Choose Image" box, paste in the link location from the Manage Downloads page.
  8. Click OK.
  9. With the image selected, you can click "Set Image Properties" to force the image to a specific size.

If you are comfortable with HTML coding, you can manually reference an image from your downloads area:

  1. Upload an image using "Administration", "Manage Downloads".
  2. Once uploaded, that page provides a link to the image that can be used to place the image on a page.
  3. Edit the page to be updated.
  4. At the bottom of the editor, click the HTML tab.
  5. Position your cursor where the image should be placed.
  6. Add the text "<img src='[your image location]' />". For example, this might look like: <img src=' /Downloads/a64d7da5-75c5-4043-9544-907760c2a1e3' />

To add a link to an image:

  1. Select the image in the editor.
  2. Use the "Insert" tab at the top of the editor.
  3. Click "Link Manager".
  4. In the URL field, enter the full address of the link location for a location outside your website. This address would normally start with https://. If the location is within your website, just enter the location which start with a slash.

Managing Storage

You can monitor your storage use by using the menu "Administration", "Subscription Status".

It is unlikely that you will exceed the storage allocated to your Visual Pursuits subscription. The storage allocated is generally sufficient to hold 5 years of full size competition images. If you are running out of storage you can reduce your storage use by "releasing" the storage used by full size images.

On one of the Manage Competition pages you can select the "Release Images" button for a competition or Competition Group. This will display a form where you will confirm that you no longer need to store the full size images associated with the competition. The large images will be deleted if they are not referenced in a gallery or another competition. Thumbnail images are retained to help maintain a history of competition entries.

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